Just be aware that if you haven't already filled in the email's subject line when you add in the template, the template's name will automatically be inserted into that field - so unless that's something you actually want to use as your message's subject, be prepared to change it before hitting send. Hover over that, and you should see an option to "Save draft as template." Hover over that, then select "Save new template." Give the template an easy-to-identify name, when the prompt comes up, and click the Save button - and that's it: The next time you need to send the message you saved, simply click that same three-dot icon and select "Templates," and you'll see your new entry as a ready-to-insert option. Saving a template directly within Gmail is quick and easy, if a bit limited. Then, click the three-dot menu icon in the message's lower-right corner and look for the new "Templates" option. Just start a new email, as if you were about to send a message to someone, and type whatever you want to save as a template into the body of the email. Now you're ready to create your templates. Click the Save Changes button at the bottom of the screen and wait for the site to reload. Click the Advanced tab at the top of the screen, find the "Templates" option on the page that comes up, and click "Enable" next to it. To start, click the gear icon in the upper-right corner of the Gmail website and then select the See All Settings button. And it's already there and available in Gmail, just waiting to be activated.
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If all you want is a series of basic stock responses - and if you're okay with using your mouse to pull those up when you need 'em - Gmail's own native templates system could be more than enough for your repetitive message needs.
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It's always smart to glance over those policies for yourself before installing anything, though, just to make sure you're comfortable with the level of access required and that, assuming you're using a work-connected account or computer, the requirements won't violate any policies provided by your company.) Gmail templates option #1: The basic, built-in system (Note: All of the third-party tools recommended here have reasonable-seeming privacy policies that respect your data and avoid asking for unnecessary permissions. We'll start with the most basic possibility and work our way up to the more advanced options. From the service's relatively simple built-in system to some exceptional third-party supplements, you've got plenty of options for cutting down on wasted typing and making email management more efficient.Īll you've gotta do is decide which setup is right for you and then take a few minutes to set it up once - and from then on out, answering basic emails will require no more than a couple quick clicks or a single hotkey sequence and, if you're so inspired, a quick bit of customization to tailor your template as needed.
You may not be able to eliminate the need for email formalities entirely, but you can save yourself the trouble of typing out the same stuff endlessly by tapping into Gmail's time-saving template possibilities.
(Also, I'd appreciate a sandwich.)ĭo any of these responses ring a bell? The specifics may vary (especially, uh, on that last one), but we've all got our standard stock statements we send out time and time again via email - and if you were to add up all the time spent typing those sentences out, well, you could probably add an extra week of vacation onto your work year. This isn't something we can pursue right now, but I appreciate the interest. Sorry for the delay in getting back to you. Please follow up with Pat (cc'd here) to set up an interview.
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